Welcome to Organization-Level Billing! If you are a large advertiser or an agency managing multiple ad accounts, this feature serves as your centralized financial control center. Instead of managing separate prepaid balances or payment methods for every single ad account, you can handle everything from one central organization layer.
1. Key Benefits of Organization-Level Billing
- Centralized Budget Control: Top up one large balance via a single payment method, then distribute budgets across multiple ad accounts as needed.
- Operational Flexibility: Individual ad accounts can still maintain their own independent prepaid funds (for urgent top-ups) while seamlessly coexisting with org-level funding.
- Reduced Campaign Downtime: If an individual account runs out of funds, an Org Admin can instantly allocate funds from the central pool to keep your ads running.
- Streamlined Tracking: Enjoy fewer separate transactions and a unified view of your total ad spend.
2. Managing Organization Credits
The platform supports three distinct types of centralized credit: Top-up Credit, Promotional Credit, and Rebate Credit.
Credit Management Permissions
Depending on your role, here is how credits can be added and allocated:
| Credit Type | Who Can Add | How to Add | Who Can Allocate to Accounts |
| Top-up Credit | Org Admin | Card, ACH, or Promo Code | Org Admin |
| Promotional Credit | NewsBreak Finance | Promo Code | Org Admin |
| Rebate Credit | NewsBreak Finance | Promo Code | Org Admin |
Allocating and Reclaiming Credit
- Individual Quota Mode: Org credits do not automatically spread across all accounts. An admin must manually specify the exact credit type and amount to allocate to a child account. Any unassigned credit remains safely at the organization level.
- Reclaiming Funds: Admins can adjust balances by assigning positive values or reclaiming funds using negative values. Note: You cannot reclaim more funds than the account's remaining org-assigned balance.
- Expiration Rules: Promotional and Rebate credits can expire. When an org-level promotional credit expires, both the unallocated amount at the org level and the assigned amount on the individual account level will expire simultaneously.
3. Understanding Your Bill: Account Balance vs. Account Credit
When reviewing your billing page, you may see both an Account Balance and an Account Credit. While they sound similar, they affect your total payment differently.
Here is a quick breakdown to help you read your statement:
3.1 What is an Account Balance?
Your Account Balance is the total amount of money currently due for your ads
What it means: This is the amount you owe NewsBreak Ads.
When it increases: Whenever a new monthly invoice, charge, or service fee is generated.
When it reaches $0.00: When all outstanding invoices have been paid in full.
3.2 What is an Account Credit?
An Account Credit is funds stored on your account that automatically reduce the total amount you owe on future bills.
What it means: This is money working in your favor.
How you get it: Promotional discounts, refunds issued to account balance, billing adjustments, or accidental overpayments.
How it works: You don't need to do anything! Our billing system automatically applies your account credit to your next invoice before charging your payment method.
3.3 How they work together
Think of your account credit as a store gift card that is automatically applied at checkout.
Example Scenario:
Your monthly plan renews for $50.00 (Your new Account Balance).
You have a $15.00 Account Credit from a previous promotion.
Total Charged: Our system applies the $15 credit first, so your payment method is only charged $35.00.